advance to all Members. A matter or a candidature not
appearing on the agenda of the General Assembly shall
not be considered by the General Assembly unless, by
direction of the Council and through the agency of the
Secretary General, the matter has been brought to the
notice of all Delegates at least 24 hours before the
meeting and unless the General Assembly first pass a
formal vote that it be considered.
BYLAW XI - Council
1.
The Council shall constantly pursue the general policy
of the Society and maintain the Society in a state of
continual scientific activity.
A Council meeting shall be held at least once during each
calendar year. All Council members are expected to par-
ticipate fully in these meetings and to avoid representa-
tion by surrogates or proxy.
The Council may prepare Terms of Reference, and
issue Guidelines and instructions as necessary to
implement the directives of the General Assembly.
In exceptional circumstances the Council may act
without approval of the General Assembly, and such
actions shall be valid until considered at the next meet-
ing of the General Assembly. But all questions relating
to exclusion of an Ordinary Member, Associate Mem-
ber or Regional Member, lowering of the category of an
Ordinary Member, value of the unit of subscription,
alteration of the Statutes or Bylaws, and dissolution of
the Society or its amalgamation with another interna-
tional organization must be referred to the General
Assembly and decisions thereon shall be taken only by
the General Assembly.
The President of the Society shall:
(a) convene and preside over the plenary sessions of
Congress, the General Assembly and the Council;
he/she may, however, delegate the Director of the
Congress to preside at Congress plenary sessions;
(b) coordinate the activities of the Technical Commis-
sions and Working Groups, according to the deci-
sions and intentions of the General Assembly and
the Congress;
(c) represent the Society in its dealings with national or
international institutions or organizations whose
activities are of interest to the Society;
(d) cooperate with other international organizations
concerned with photogrammetry, remote sensing,
spatial information science, cartography, geodesy,
surveying, and other similar disciplines;
(e) communicate to Members:
- not less than twelve months in advance of the
Congress, the date and place of the next meet-
ing of Congress;
- not less than three months in advance of the
Congress, the Agenda of the General Assembly
accompanied by an explanation of the purpose
and import of the items of Agenda, especially
those relating to the admission or exclusion of
an Ordinary Member, Associate Member or
Regional Member, changes in value of unit of
subscription and modifications to the Statutes;
- not less than one month in advance of the Con-
gress, the names of the Ordinary Members
which have proposed to organize the next Con-
gress;
International Archives of Photogrammerty and Remote Sensing. Vol. XXXIII, Part A. Amsterdam 2000.
8.
- notless than one month in advance of the Con-
gress, the names of the Ordinary Members
which have proposed to be responsible for each
of the Technical Commissions for the next four-
year period and the names of their proposed
Commission Presidents;
(f) inform Members in writing of the decisions taken at
extraordinary meetings of the General Assembly.
The Congress Director shall:
(a) be Chairperson of the Congress Committee;
(b) represent the Ordinary Member responsible for the
Congress in all matters relating to its organization;
(c) correspond with Ordinary Members, Associate
Members, Regional Members, Technical Commis-
sions, Working Groups, Committees and the Sus-
taining Members Committee concerning the scien-
tific and social programs of the Congress;
report to the Council the measures being taken to
prepare the Congress and the progress therein. The
previous Congress Director or a representative from
the previous Congress Committee shall assure the
publication of The International Archives of the Pho-
togrammetry, Remote Sensing and Spatial Informa-
tion Sciences relating to that Congress and shall be
available for consultation on the planning of all mat-
ters related to the forthcoming Congress.
The First Vice-President shall:
(a) assist the President in his/her duties when called
upon by the President to do so;
(b) act for the President should he/she be prevented by
circumstances outside his/her control from fulfilling
his/her duties;
(c) serve as the Chairperson of the Resolutions Com-
mittee to coordinate Resolutions from the Technical
Commissions, Members and Committees for con-
sideration by the General Assembly;
(d) coordinate the proper and timely procedures for the
awards.
The Second Vice-President shall:
(8) assist the President in any manner requested by
President;
(b) fulfill the responsibilities of the First Vice-President
should he/she be prevented from acting;
(c) review, maintain and update the Statutes, Bylaws
and Guidelines.
The Secretary General shall:
(a) perform the duties of Secretary of the General
Assembly, of the Council and of the Congress
meeting in plenary session, arrange the meetings of
these bodies, and draw and distribute their agenda
and minutes at the proper time;
(b) at the request of the President, represent the Soci-
ety in its dealings with national or international insti-
tutions or organizations whose activities are of
interest to the Society;
(c) deal with the correspondence of the Society and
ensure the keeping of the records, and distribute to
Members relevant information and communication;
(d) collate the reports of the Technical Commissions
and distribute information concerning the Commis-
sions;
(e) collaborate with the Congress Committee and the
Boards of the Technical Commissions concerning the
recording and writing up of all proceedings and con-
2
—377
ISPRS
2000