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3. LEVEL OF AMBITION OF DETAILED DOCUMENTATION 
That means that the detailed description of the situation today is only part of the necessary information about an historic settlement. 
But still it is a big part and expensive part of it. Most people believe that there already exists reliable information about most 
historical buildings. Usually this is not the case. If there are photos or drawings usually they are not complete, parts of the rooms or 
facades are missing or it is impossible to understand what material, pattern or structure of the surfaces. 
To raise the awareness about this matters we are now working with a policy/instruction of how to handle documentation of our 
property, in witch we try to define different level of documentation and criterias for the different levels. 
Before deciding the range, ambition and level of details it is necessary to define the value of the property and its different parts, the 
cultural and historical value as well as its symbolic and special value for the public visiting the building. We also have to define the 
purpose of the documentation. It shall be indicated if the value of the building motivates a detailed documentation in order to be fully 
restored or reconstructed after a fire or other damage. The needs of the complexity of the building has to be discussed. Also the need 
for documentation in intervalls to notice the degree of wear and tear is important to decide. 
4. METHODOLOGY OF DETAILED DOCUMENTATION EXAMPLES 
My first example is the technical documentation of Drottningholm Royal Palace 
UNESCO listed Drottningholm Palace including its baroque style park and well preserved Court-theatre and The Chinese Pavilion in 
1991 as a World Cultural Heritage. It represents an architectural tradition from the 17th and 18th centuries influenced by both Italian 
and French style. The Palace is of course also part of the Swedish Cultural Heritage. 
Many famous Swedish architects have worked with the design of the palace and the interior. The first architect was Nicodemus 
Tessin the elder. The palace contains a great number of magnificent rooms with a well-preserved interior decoration from various 
epochs and the original furniture. It has been continiously used and is today the home of the royal family. The main part is also open 
for visitors. 
To find the right way to work, to achieve the documentation we wanted, to fulfil the demand for qualified architect and antiquarian 
competence, and to obey to the rules of public purchasing we invited four different very qualified architect companies to suggest a 
way to work and to submit an offer. 
When we, started to discuss the prerequisites of the purchasing we thought this would be an easy task. Architects specialised in 
antiquarian projects knew, of course, how to document the buildings. But that was not the case. The different proposals sent to us 
showed a wide range of opinions how to carry out the work. Therefore we asked all of them to present a test documentation of one 
room each, similar in size and degree of difficulty. After evaluating their proposals and the cost, which was presented, in a closed 
envelope, two of them were commissioned to do the work together. It happened to be the former Royal architect and his successor. 
We wanted documentation: 
- to be able to restore or reconstruct especially important buildings 
- to be used to draw up different documents as a basis for the future preservation and maintenance 
- for future research 
- on paper, easy to handle, useful today, optimal economy, on CD-ROM, for security not on the web 
The documentation askedfor was 
Survey drawing showing the situation of the rooms 
Summary drawings showing all walls, floors and ceilings, scale 1: 20 
Detailed drawings of cornices, panels, doors, upper section of doors, window-bays etc 
Documentation of locks and hinges 
Description of material and colours 
Kind of paint, pigment and different types of gilding 
Measuring to be carried out as CAD-drawings to be kept on a CD-ROM 
All details such as materials and colours shall be documented in its present state. No scraping is accepted. 
We wanted to find methods for documentation in order to be able to restore or reconstruct an especially important building or a part 
of it destroyed by fire or damaged in any other way. And also of course a method to be used to draw up different documents as a 
basis for the future preservation and maintenance. And for future research. We wanted material easy to handle on paper as a base. 
5. PHOTOGRAPHING AND DRAWING 
The work is carried out with both traditional and modern methods for documentation. We use colour photos to explain the whole 
situation, atmosphere and colours. We use so-called ortophoto for summary photo of all walls, ceilings and floors in complicated