advance to all Members. A matter or a candidature not 
appearing on the agenda of the General Assembly shall 
not be considered by the General Assembly unless, by 
direction of the Council and through the agency of the 
Secretary General, the matter has been brought to the 
notice of all Delegates at least 24 hours before the 
meeting and unless the General Assembly first pass a 
formal vote that it be considered. 
BYLAW XI - Council 
1. 
The Council shall constantly pursue the general policy 
of the Society and maintain the Society in a state of 
continual scientific activity. 
A Council meeting shall be held at least once during each 
calendar year. All Council members are expected to par- 
ticipate fully in these meetings and to avoid representa- 
tion by surrogates or proxy. 
The Council may prepare Terms of Reference, and 
issue Guidelines and instructions as necessary to 
implement the directives of the General Assembly. 
In exceptional circumstances the Council may act 
without approval of the General Assembly, and such 
actions shall be valid until considered at the next meet- 
ing of the General Assembly. But all questions relating 
to exclusion of an Ordinary Member, Associate Mem- 
ber or Regional Member, lowering of the category of an 
Ordinary Member, value of the unit of subscription, 
alteration of the Statutes or Bylaws, and dissolution of 
the Society or its amalgamation with another interna- 
tional organization must be referred to the General 
Assembly and decisions thereon shall be taken only by 
the General Assembly. 
The President of the Society shall: 
(a) convene and preside over the plenary sessions of 
Congress, the General Assembly and the Council; 
he/she may, however, delegate the Director of the 
Congress to preside at Congress plenary sessions; 
(b) coordinate the activities of the Technical Commis- 
sions and Working Groups, according to the deci- 
sions and intentions of the General Assembly and 
the Congress; 
(c) represent the Society in its dealings with national or 
international institutions or organizations whose 
activities are of interest to the Society; 
(d) cooperate with other international organizations 
concerned with photogrammetry, remote sensing, 
spatial information science, cartography, geodesy, 
surveying, and other similar disciplines; 
(e) communicate to Members: 
- not less than twelve months in advance of the 
Congress, the date and place of the next meet- 
ing of Congress; 
- not less than three months in advance of the 
Congress, the Agenda of the General Assembly 
accompanied by an explanation of the purpose 
and import of the items of Agenda, especially 
those relating to the admission or exclusion of 
an Ordinary Member, Associate Member or 
Regional Member, changes in value of unit of 
subscription and modifications to the Statutes; 
- not less than one month in advance of the Con- 
gress, the names of the Ordinary Members 
which have proposed to organize the next Con- 
gress; 
International Archives of Photogrammerty and Remote Sensing. Vol. XXXIII, Part A. Amsterdam 2000. 
8. 
- notless than one month in advance of the Con- 
gress, the names of the Ordinary Members 
which have proposed to be responsible for each 
of the Technical Commissions for the next four- 
year period and the names of their proposed 
Commission Presidents; 
(f) inform Members in writing of the decisions taken at 
extraordinary meetings of the General Assembly. 
The Congress Director shall: 
(a) be Chairperson of the Congress Committee; 
(b) represent the Ordinary Member responsible for the 
Congress in all matters relating to its organization; 
(c) correspond with Ordinary Members, Associate 
Members, Regional Members, Technical Commis- 
sions, Working Groups, Committees and the Sus- 
taining Members Committee concerning the scien- 
tific and social programs of the Congress; 
report to the Council the measures being taken to 
prepare the Congress and the progress therein. The 
previous Congress Director or a representative from 
the previous Congress Committee shall assure the 
publication of The International Archives of the Pho- 
togrammetry, Remote Sensing and Spatial Informa- 
tion Sciences relating to that Congress and shall be 
available for consultation on the planning of all mat- 
ters related to the forthcoming Congress. 
The First Vice-President shall: 
(a) assist the President in his/her duties when called 
upon by the President to do so; 
(b) act for the President should he/she be prevented by 
circumstances outside his/her control from fulfilling 
his/her duties; 
(c) serve as the Chairperson of the Resolutions Com- 
mittee to coordinate Resolutions from the Technical 
Commissions, Members and Committees for con- 
sideration by the General Assembly; 
(d) coordinate the proper and timely procedures for the 
awards. 
The Second Vice-President shall: 
(8) assist the President in any manner requested by 
President; 
(b) fulfill the responsibilities of the First Vice-President 
should he/she be prevented from acting; 
(c) review, maintain and update the Statutes, Bylaws 
and Guidelines. 
The Secretary General shall: 
(a) perform the duties of Secretary of the General 
Assembly, of the Council and of the Congress 
meeting in plenary session, arrange the meetings of 
these bodies, and draw and distribute their agenda 
and minutes at the proper time; 
(b) at the request of the President, represent the Soci- 
ety in its dealings with national or international insti- 
tutions or organizations whose activities are of 
interest to the Society; 
(c) deal with the correspondence of the Society and 
ensure the keeping of the records, and distribute to 
Members relevant information and communication; 
(d) collate the reports of the Technical Commissions 
and distribute information concerning the Commis- 
sions; 
(e) collaborate with the Congress Committee and the 
Boards of the Technical Commissions concerning the 
recording and writing up of all proceedings and con- 
2 
  
—377 
ISPRS 
2000