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" Heritage Recording ..the capture of 
information relevant to understanding the 
physical configuration, evolution and 
condition of heritage sites and objects, at 
known points in time, and the basis of 
decisions made to alter or care for such sites 
and objects. 
=  Documentation..information units acquired 
over time through heritage recording and 
other research means which constitute the 
knowledge base for particular sites and 
objects. 
" [Information management..the process of 
acquiring, storing and sharing site 
documentation to ensure its accessibility, 
security and reliability. 
" Conservation... concerned with the 
transmission of cultural heritage, with its 
significant messages intact and accessible to 
the greatest degree possible. 
= Conservation Process. ..the analytical 
decision-making process of ensuring that 
conservation intervention at all levels will 
respect heritage values of sites while 
maintaining functional effectiveness within 
applicable budget and other constraints. 
"  Conservationists / Conservation 
Specialists..those who, whatever their 
profession, trade or discipline of origin (ie. 
art historians, architects, archaeologists, 
planners, etc.), engage mainly in the practice 
of conservation and are committed to the 
application of the highest principles and 
standards of the field in their work. They are 
also referred to as “Information Users”. 
=» Heritage Recorders...all levels of experts in 
the design and execution of effective heritage 
recording activity within the conservation 
process. They are also referred to as 
“Information Providers”. 
  
=  RecorDIM ... the activities of Recording, 
Documentation and Information 
Management 
3. RECORDIM APPROACH 
RecorDIM activities are somewhat based on self- 
motivation in that, in some cases, those creating a 
RecorDIM task group do it to resolve a gap that 
exists within their own organization / country. 
The motivation generally grows with the 
understanding that they will get input from other 
RecorDIM partners (now approximately 20) that 
represent organizations with similar needs, but 
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International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences, Vol XXXV. Part B5. Istanbul 2004 
different countries with complementary 
experiences. Finally, it is rewording for Partners 
Organizations to see their joint results posted on 
the web, under a common RecorDIM Framework, 
for 
the benefit conservation practitioners 
worldwide. 
RecorDIM task groups are engaged in bridging 
gaps at the outset, as each task group chair MUST 
develop his / her proposal in partnership with two 
other organizations respectively representing the 
Information User and the Information Provider. 
The fact that the three organizations steering each 
task group come from different countries, ensures 
that dialog and interaction takes place at an 
international level of experiences, knowledge and 
needs. 
RecorDIM's potential and sustainability lies 
largely on the goodwill alliances that are 
established between partner that agree to share 
knowledge, skills, information and networks. 
: RecorDIM interactions are facilitated by the Task 
Group ‘Alliance Hub’ described later (which 
tools are provided on the RecorDIM web site). 
3.1 
Procedures To Create A Task Group 
This procedure is provided on the RecorDIM web 
site to help define a well-focused task group, and 
to 
expedite the process of review and 
implementation. The steps to create a task group 
consists of: 
]- 
Using the  RecorDIM Task Group 
Operational Framework document (see web 
site under ‘Task Groups’), which briefly 
introduces the RecorDIM Initiative, and 
provides an understanding of roles and 
responsibilities related to the creation of task 
groups; 
Reading pages 9 to 12 of the RecorDIM 
Roundtable-1 Report entitled ‘Bridging the 
Gap Between Information Users and 
Information Providers’, which is provided 
under the web page entitled ‘Reports’. These 
pages provide an overview of generic gaps 
and needs that were identified as a basis to 
define RecorDIM Task Groups; 
Chosing a specific gap and /or need that your 
organization would like to address /resolve, 
‘and defining the ‘problem statement ’ that 
will be provided under ‘Project Outline * of 
the proposal.. This statement communicates 
what the task group is working at resolving.