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Completing the Task Group Proposal 
Template document to communicate the 
essence of your task group’s purpose, 
activities and outputs. Note that all proposals 
(and eventual results) will be hyperlinked to 
the names of Chairs provided in the Matrix of 
Task Groups, and made available on the 
RecorDIM site. 
Contacting specialists from other 
conservation organizations that are interested 
in playing the role of Information User and 
Provider within a task group. Page 3 of the 
Task Group Proposal Template provides a 
list of Partners and Potential Partners that 
may be consider for task group activities. As 
indicated under RESPONSIBILITY (page 4 
of the Operational Framework), the User and 
Provider that join a task group should be 
involved in developing the proposal. This is 
to ensure that the problem statement reflects 
both the User 's and Provider ’s 
understanding, and that the Task Group 
deliverables meet the needs of both the Users 
and Providers. 
An alternative to Step 5 would be that task 
group Chairs seek partners directly on the 
internet by using the new ‘Alliance Hub’ 
page which was recently added to the 
RecorDIM site. As all task group proposals 
will be linked to the ‘Matrix of Task Groups’ 
provided under ‘Alliance Hub’, it is 
suggested that task group Chairs add an 
invitation page to their proposals welcoming 
User and Provider Organizations worldwide 
to participate. This way, the ‘Matrix of Task 
Groups’ becomes a ‘communication tool’ for 
Chairs to interact directly with organizations 
that show an interest in the activities of a task 
group. 
Refering to the Framework of RecorDIM 
Task Groups (under ‘Reports ^) to indicate 
where each task group should be inserted. 
This Framework is posted on the RecorDIM 
web site as a tool to help conservation 
specialists worldwide to see what RecorDIM 
gaps/needs are being addressed. This 
Framework is also used to identify in green 
text ,the important RecorDIM gaps that 
remain to be addressed / resolved. 
Finally, by sending draft proposal together 
with letter of intent to the RecorDIM 
International Coordinator 
(Letellier.r@sympatico.ca) for feedback. 
After making revisions from comments 
received, a second draft proposal is circulated 
by the coordinator to the RecorDIM Partners 
for review prior to the next RecorDIM 
International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences, Vol XXXV, Part BS. Istanbul 2004 
Partners Meeting that takes place in the 
spring of each year. 
All new task group proposals are presented to 
RecorDIM Partners by the task group Chairs and 
discussed / commented on before they are 
implemented. 
3.2 Task Group ALLIANCE HUB' 
During the second half of 2003, in response to the 
RecorDIM meetings that took place in Austria, 
Turkey, Zimbabwe and Sri Lanka, more than 15 
new task group proposals were initiated (see Task 
Group Delivery Table in appendix B hereafter). 
To facilitate the coordination of new task groups in 
the making, the RecorDIM site map was slightly 
re-organized to provide RecorDIM Partners and 
Potential Partners with New Tools to help with the 
creation and coordination of Task Groups. For 
example: 
oO 
the RecorDIM web page entitled ‘Task 
Groups’ now provides procedures to help 
conservation organizations to define and 
implement new task groups: 
= Us sub-section ‘Operational 
Framework’, provides guidelines and 
task group examples; 
€ 
- its sub-section ‘Seeking Alliances’, 
introduces the ‘Alliance Hub’ (or 
meeting place) specially designed for 
task group Chairs to seek support from 
User and Provider organizations that 
wish to input / participate to task group 
activities. 
The Task Group web page also provides two 
new matrices that allow to see & a glance 
who is doing what in terms of creating / 
chairing task groups; 
- its sub-section Task Groups Delivery 
Table’ provides a chronological list of 
on-goin and new  RecorDIM Task 
Groups with the names of Chairs. It also 
provides target dates for reviewing 
progress and publishing results. This list 
is updated quarterly. 
= its sub-section “Matrix of Task 
Groups’ (appendix C) provides an 
overview of the GAPs being addressed, 
and by whom. This Matrix is also meant 
to be a ‘tool’ for conservation 
organizations / specialists worldwide, to 
highlight in GREEN the areas / subjects 
that still need to be addressed, thus 
inciting conservation organizations to 
create new task groups.